Reimbursement Approval Timing: The 25th Cutoff (Admin Guide)

As an admin, when you approve a reimbursement determines which payment cycle it lands in:

• Approve before the 25th of the month — it's included in the current cycle. Funds are pulled from your connected bank account on the 25th and sent to the employee around the 1st of the following month.
• Approve after the 25th — it's held over to the next cycle, which pushes the employee's payment out by roughly a month.

Approving promptly helps avoid the most common employee question we see: “why is my reimbursement still pending?” For the steps to approve or reject a request, see How to Approve or Reject an Employee Reimbursement Request. For the full mechanics of how the auto-reimbursement cycle works end-to-end (including the employee side), see Why Your Auto-Reimbursement Timing Matters: The 25th Rule.